Resources for equity-funded programs
Grant justification statement:
All purchase requisitions and transfers of charge that affect grant funding will require the inclusion of a justification statement.
Sample statement; This request is part of the Student Equity Action Plan approved for the Jan 1, 2018 – Jun 30, 2019 period.
Financial Aid reporting:
Any program providing assistance to students related to the student’s cost of attendance must report the amount of the award to the Financial Aid office. The Cost of Attendance used for financial aid eligibility will include:
- Tuition and fees
- Books and supplies
- Actual room and board or an allowance for room and board
- Transportation and other miscellaneous expenses
Any assistance provided related to the above expenses should be reported to financial aid at a minimum of every semester. In order to help facilitate reporting, please complete this Financial Aid Award Reporting Form for any cost of attendance assistance provided (using equity funds) and return to email@example.com so this information can be reported to the Financial Aid office.
Expenditures using equity, basic skills, and SSSP funds should be reasonable and justifiable. From the SEA Expenditure Guidelines 2018-2019 (SEA) guidelines from the CCC State Chancellor’s Office: “Reasonable” means expenditures are prudent and every effort is made to utilize funds efficiently. “Justifiable” means expenditures are consistent with goals and activities related to BSI, SE and SSSP. While the number of expenditure restrictions were reduced in 2017, five categories of expenditures remain ineligible for use with equity, basic skills, and SSSP funds. The categories are:
- Gifts — funds may not be used for gifts or monetary awards of any kind. Expenditures for a public purpose are not considered a gift of public funds; such expenditures must be coordinated with financial aid departments and be within a student’s cost of attendance.
- Stipends for Students — funds may not be used to pay stipends to students for participation in program or classroom activities.
- Political Contributions — funds may not be used to pay for political contributions.
- Courses — funds may not be used to pay for the delivery of courses that generate full time equivalent students (FTES).
- Supplanting — Any funds spent on these programs should supplement, not replace, general or state categorical (restricted) district funds expended on similar program activities prior to the availability of program funding. This restriction applies to categorical programs and any other federal, state, and county programs.
Equity Articles and Professional Development Opportunities
California Community College State Chancellor’s Office Student Equity Resources
Community College Equity Assessment Lab (CCEAL) Publications
Research and Planning (RP) Group: Student Support (Re)defined
RP Group Featured Projects
USC Center for Urban Education (CUE) Publications
On-Campus Professional Development and Diversity Opportunities
- Teaching Men of Color or Supporting Men of Color in the Community College online certificate programs
- Self-paced training to learn research-based strategies that positively impact success rates for men of color. Presented by the Center for Organizational Responsibility and Advancement (CORA). Contact Deb Perkins (firstname.lastname@example.org) or Jeanne Costello (email@example.com) for more information on how to participate.
- Staff Development Flex Day Fall 2018
- Fullerton College Cadena Cultural Center Diversity Calendar
Off-Campus Professional Development and Diversity Opportunities
- Coming soon
State Planning Forms
- Student Equity Plan 2019-2022 template
- SEAP Memorandum (explanation of the new Student Equity and Achievement Program)
- SEAP Webinar (from State Chancellor’s Office)
- Integrated Plan Template (Required 2017-2019 plan which includes Basic Skills, SSSP, and Student Equity)
- BSI SE SSSP Integrated Budget Plan 2017-2018 Template
- Equity Plan Expenditure Report Template