Resources for equity-funded programs

Grant justification statement:

All purchase requisitions and transfers of charge that affect grant funding will require the inclusion of a justification statement.

Sample statement; This request is part of the Student Equity Action Plan approved for the Jan 1, 2018 – Jun 30, 2019 period.

Financial Aid reporting:

Any program providing assistance to students related to the student’s cost of attendance must report the amount of the award to the Financial Aid office. The Cost of Attendance used for financial aid eligibility will include:

  • Tuition and fees
  • Books and supplies
  • Actual room and board or an allowance for room and board
  • Transportation and other miscellaneous expenses

Any assistance provided related to the above expenses should be reported to financial aid at a minimum of every semester. In order to help facilitate reporting, please complete this Financial Aid Award Reporting Form for any cost of attendance assistance provided (using equity funds) and return to so this information can be reported to the Financial Aid office.

Expenditure Guidelines:

Expenditures using equity, basic skills, and SSSP funds should be reasonable and justifiable. From the SEA Expenditure Guidelines 2018-2019 (SEA) guidelines from the CCC State Chancellor’s Office: “Reasonable” means expenditures are prudent and every effort is made to utilize funds efficiently. “Justifiable” means expenditures are consistent with goals and activities related to BSI, SE and SSSP.  While the number of expenditure restrictions were reduced in 2017, five categories of expenditures remain ineligible for use with equity, basic skills, and SSSP funds. The categories are:

  • Gifts — funds may not be used for gifts or monetary awards of any kind. Expenditures for a public purpose are not considered a gift of public funds; such expenditures must be coordinated with financial aid departments and be within a student’s cost of attendance.
  • Stipends for Students — funds may not be used to pay stipends to students for participation in program or classroom activities.
  • Political Contributions — funds may not be used to pay for political contributions.
  • Courses — funds may not be used to pay for the delivery of courses that generate full time equivalent students (FTES).
  • Supplanting — Any funds spent on these programs should supplement, not replace, general or state categorical (restricted) district funds expended on similar program activities prior to the availability of program funding. This restriction applies to categorical programs and any other federal, state, and county programs.

Equity Articles and Professional Development Opportunities

California Community College State Chancellor’s Office Student Equity Resources

Community College Equity Assessment Lab (CCEAL) Publications

Research and Planning (RP) Group: Student Support (Re)defined 

RP Group Featured Projects

USC Center for Urban Education (CUE) Publications

On-Campus Professional Development and Diversity Opportunities
Off-Campus Professional Development and Diversity Opportunities
  • Coming soon

State Planning Forms